SERVICES.
Welcome to our transaction coordination hub! Dive into our suite of services designed to streamline and enhance your real estate transactions. From meticulous organization to seamless communication, we're here to ensure your journey from offer to closing is smooth sailing.
When a transaction is under contract, your TC will complete the following:
- Coordinate opening of the file with escrow and handle all documents securely.
- Introduction email will be sent providing a timeline of deadlines with a copy of the executed contract to coop-agent, buyers agent, buyer/seller - (Your client as appropriate) lender and title company.
- Ensure everything is fully executed with dates, initials, signatures, broker information is completed.
- Submit all required contract documents to broker for compliance.
- Send/request disclosure packages and gather signatures if needed.
- Ensure the lender, title company, co-op agent, and broker receive any amendments or changes to the contract.
- Verify EM deposit and obtain receipt from escrow, selling firm, or builder.
- Verify inspection date and time. Ensure appropriate parties have received reports to review.
- Keeping in contact with the title company and lender throughout the transaction. Provide agent email updates on the status of the transaction keeping you informed.
- Update deadlines due to any changes in the contract.
- Order Home Warranty per contract if needed.
- Send CC&Rs to buyer.
- Draft amendments at agent's instruction.
- Confirm inspection has been set up in accordance with offer deadline.
- Monitor appraisal timeline and completion with the lender.
- Coordinate and monitor buyers loan status with lender.
- Ensure your buyer/seller (your client) is provided a copy of all documents.
- Remind agent to draft Commission Disbursement (if applicable). If TC is completing CD request, form MUST BE approved by agent before submitting to escrow and compliance.
- Upload all disclosures, documents, and reports into agents online transaction management service as they are received or fully executed throughout the transaction. (if applicable)
- Provide access to the transaction management service 24/7 to agent.
- Maintain constant contact with all parties involved for status updates as well as outstanding items.
- Verify escrow has all required documentation.
- Coordinate and confirm final walk-through.
- Schedule signing appointment for client and agent if applicable.
- Conduct a final audit of file prior to closing to ensure all documents are uploaded and the file is complete.
- Confirm final recording and alert agents.
- Upload Final HUD/ CD to online transaction management service for compliance
THIS SERVICE INCLUDES:
All the above (Contract to Close transaction) PLUS:
Buyer Side:
- Upload buyers rep agreement and all broker required forms for compliance.
- Submit all executed contracts, counter-proposals, and amendment extensions (if applicable) to lender.
- Arrange EM drop-off/coordinate wire transfer through EMTransfer or Title.
- Upload all forms, amendments, and addendums for compliance.
- Draft RE-10 per agent's instructions.
- Follow up on repairs and receipts from inspection.
- Give utility contact info and remind the buyer to transfer utilities.
- Coordinate Key transfer upon closing.
- Send email to your client asking for a review on agent's preferred site.
Seller Side:
- Upload Listing Agreement and all broker required forms for compliance.
- Follow up signatures of all documents.
- Upload all forms, amendments, and addendums for compliance.
- Follow up on repairs and receipts.
- MLS Data Input to pending, and closed.
- Order For sale sign down.
- Send email to your client asking for a review on your preferred site.
When listing coordination is requested, your TC will complete the following:
- Create new listing packet in Agent's Instanet: Seller Rep, Agency, IMLS Data Sheet, RE25, (LBP).
- Confirm schools.
- Confirm HOA information, including annual & transfer fees.
- Obtain CC&Rs and Plat Map.
- Email listing forms from Agent's Instanet to Seller for their review and signature.
- Review documents for compliance.
- Upload documents to Broker platform.
- Order photos.
- Order For Sale sign.
- Email MLS partial to Agent for their review *Agents write their own remarks for MLS.
- Create live MLS listing.
- Email live listing to Agent & Seller.
- Audit MLS listing, maintain updates.
- Order listing home warranty from Landmark.
- Update Agent lockbox in Supra.
- Order sign removal once file has closed.
If you find yourself overwhelmed with gathering all the documents and disclosures for your broker’s compliance we can take care of that for you.
When a transaction is under contract, the Agent is responsible for the following:
- Completion of Purchase Agreement/Counters (TC will complete for a fee).
- Provide TC fully executed contract.
- Provide TC client contact information.
- Provide TC access to necessary platforms.
- All negotiations, including repairs. TC will complete addendums and RE-10s as needed.
- Review Preliminary Title Report. TC will also review, but ultimately agent responsibility.
- Review escrow instructions & settlement statements. TC will also review, but ultimately agent responsibility.
- Attend home inspections & final walk through.
- Provide access to property as needed.
- Forward communication to TC when not copied.
- Flyers/Marketing (TC will complete for a fee).
Fee schedule:
Preparing Offers: $40/per contract
Contract to Close: $350
List to Close: $450
Dual Sided: $550
*Fee paid at closing.
Listing Coordination Only: $150
*Fee paid when listing live in MLS.
File Auditing & Broker Compliance: $100-200
*Fee paid at file completion.